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Oas36ty Best Task Management System for Efficient Business

Oas36ty Best Task Management System for Efficient Business

The Task Management System is the process of managing tasks throughout its lifecycle where is starts from planning, testing tracking and reporting on the outcomes, it also involves all managing aspects of the task, from status to priority to time spent, people involved and financial resources involved. Task management tools give you complete details and a real-time view of all moving parts of a project. Breaking projects into activities helps the organization to achieve its goals and objectives on date and time.

When we are working in a team, proper task management is the main foundation for the completion of projects. Task management tools and techniques give a complete report of detailed data of all moving aspects of the project. The basics in the task management system are to capture, organize and assign everything needs and requirements to complete the project. In project management, an only most important factor is assigning tasks to the team and make sure that assigned tasks have been completed

 

Few techniques that help to tease out all of the tasks that make up the project:

  1. Mention each step to be followed to perform those activities pertaining to tasks to be achieved.
  2. Engage with team members to check the steps whether there is any correction to be made or any suggestions that can be added.
  3. There might be big steps, to achieve it again breakdown it further to multiple steps so that it would be easy to do it.
  4. Some of the tasks need to be grouped together if is required.
  5. Ask experts when there is an important task to achieve while even your teammates sometimes have no key ideas about it.

The task management system represents the best method of running a business successfully with a more efficient process. Task management system makes the day to day running of your business much easier and also keep your employees on track and sane. It also allows you to spend less time managing tasks. So, by this system difference can be found out between each task, tasks that require a large amount of time can be again segregated and more time can be spent on valuable work for your own business.

It is fortunate that there are many ways to update the progress of individual tasks automatically without spending your whole day involved in it. A good project management tool will give you a quick access dashboard that displays easy-to-understand information about where each task is in its own cycle. While the most common way is to provide this information through percentages, it is also possible to alter your dashboards to show data in terms of pie charts, bars or any number of other formats.

 

The benefits of having an effective task management system are manifold:

  • It is easier to monitor progress and identify issues or bottleneck
  • Deadlines and timelines are easily pinned to tasks
  • Related task strands can be viewed as one, creating a larger task unit
  • Reports and updates are easily circulated to the team and other stakeholders
  • Resource management becomes clearer as you can spot which tasks should take priority over others

 

Benefits of Task management Software

Task management software enables you to monitor all aspects of task management from a single dashboard, but that’s not all. There’s more to like about task management software:

  • Reduces risk of information loss: There might be a dizzying number of documents, passwords, and information you exchange with the assignees as they complete their tasks. A task management tool mitigates the risk of loss of information because you’ll be able to accumulate all the information in one place.
  • Easy delegation and improved collaboration: You don’t need to email team members or call them to the office for delegating individual tasks. When you assign a member a task using a task management tool, they’ll receive a notification for the task assignment. You can then use the comments section to collaborate on team tasks remotely.
  • Effective prioritization: The ability to prioritize tasks for your employees is one of the most noteworthy benefits of a task management tool. Your team members might find it challenging to switch between tasks. Prioritization enables team members to manage their time better and gives them a clearer idea of the order in which task assignments should be completed.
  • Improved focus: A task management tool takes out the perception of having to complete a big task within a specific time frame. The reason is that it allows breaking tasks into smaller, more digestible tasks that make it easier to focus.

 

 

Features of task Management software

Task management tools come with a feature portfolio that’s a subset of features of project management software like Trello and Asana. Following are the most common features of task management software:

 

  1. Planning and scheduling

Planning and scheduling are the most basic features of a task management tool. Planning involves breaking the entire workflow down into simple tasks. Once you have the tasks ready to be assigned, you can set deadlines or set them as recurring tasks.

For instance, you create a task list with three tasks: onboarding a new employee, getting their desk set up, and first-week review to see if the new employee is settling in well. You’ve assigned these tasks to different team members. Once you’ve assigned the tasks, you track progress as the members continue to work on those tasks.

 

  1. Collaboration

Collaboration can be difficult without a system, especially in a remote work environment. Team members can’t rely on spreadsheets for complex tasks, at least without pulling their hair out, because they may have several subtasks, task dependencies, or milestones.

A robust, online task management system streamlines team collaboration processes. Team members can exchange information and receive updates about ongoing tasks, and supervisors can provide answers to questions about individual tasks and track task progress with a task management system.

 

  1. Automation

Automation simplifies managing complex tasks. For instance, think of tasks that require collaboration between multiple project teams, approval from managers at different stages, and notifying team members several times as the task progresses.

Manually managing complex tasks is inefficient, and that’s why many task management systems offer automated solutions. Automation can free up a valuable chunk of your time that you’d otherwise spend on mundane tasks.

However, you don’t have to limit yourself to automated solutions built into your task management system. You can also automate processes yourself using integrations.

 

For instance, if you want to remind an assignee about a task assignment coming due within 24 hours, you can use a Zapier integration to remind the employee through the comments section of your task management tool or with a Slack message.

 

  1. Views

Task management software offers several collaborative views based on your preference. Most at least have a calendar view and kanban boards. However, some tools offer more options like Gantt charts, timelines, lists, and grid view.

Kanban templates are particularly popular. They provide a simple and effective layout for each stage of the process. You can delegate tasks at each stage of the project and interact with assignees in real-time.

 

  1. Time tracking

Time tracking is an important feature you should look for in a task management system. Having the data about how much time was spent on each project task allows you to identify bottlenecks and resource hogs.

You’ll also need time tracking functionality if your company frequently hires on an hourly basis or accepts projects billed at an hourly rate.

You’ll be able to allow employees or contractors to directly log their time data into the task management software. The management can then view the timesheet data periodically to improve resource management, audit payroll, or for invoicing.

 

 

How to Manage Tasks

Most task management tools follow a common process. If you’re wondering what the process looks like, we’ve illustrated it broadly below.

 

  1. Create and assign tasks

Creating and assigning tasks is usually quick and easy. You create a task, add relevant details for the assignee, set a due date, and assign the card.

For instance, when you’re onboarding a new employee, you’ll need to assign tasks for documentation, let them know who to get in touch with for help or resources, and coordinate with staff to get the desk set up. You can assign all tasks from within the task management tool.

 

Some tools might allow importing spreadsheets if you already have tasks populated into an Excel file. Once you’ve added the tasks, you can create templates so you don’t have to create tasks from scratch in the future.

 

  1. Collaborate

Task management tools can offer an interactive interface that makes workflow management and collaboration easy. Once you’ve assigned a task, the assignee can ask questions about deliverables or inform the manager about potential delays using the comments section.

 

  1. Track progress

Your team can update their task progress using a task management solution.

Picture this.

You’ve assigned your team member the task of preparing for new employee orientation scheduled for the coming week. You’ve added a to-do list with three items—arrange the projector, have a staff member arrange the chairs, and order coffee and donuts.

You’ve assigned similar tasks with checklists to 4 other team members. The members check the boxes off as they finish the tasks and tag you in comments when they need help.

Good so far? Now, think about doing the same thing without a task management tool.

See what I mean?

 

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About oas36tytaskmanagementsoftware

Oas36ty's Most Advanced Task Management Solutions Stay organized and boost productivity with the most advanced task management solutions for 2022. Learn about the top contenders and find the best fit for your business needs. From Asana to Oas36ty’s, discover the features and pricing of the top task management software on the market. Definition of Task Management Task management is the process of planning, organizing, and tracking tasks that need to be completed. It is a critical aspect of project management, and it involves breaking down a project into smaller tasks, assigning those tasks to team members, and then monitoring the progress of those tasks to ensure they are completed on time and within budget. Task management solutions can be used to manage both individual tasks and entire projects, and they are an essential tool for businesses of all sizes.

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